Notice of Special Resolution to repeal the current NVPAC Constitution and By-laws, and adopt a new NVPAC Constitution and By-laws

As many of you know, it has been a primary objective of your NVPAC Executive for the 2010/11 year to undertake a thorough review of our current Constitution and By-laws ("C&B"). A C&B Review sub-committee was struck for the purposes of undertaking this review, and they were tasked with authoring a revised C&B for presentation and recommendation back to NVPAC Executive. Our current C&B was adopted in 1992 - the year that NVPAC was incorporated as a Society under the Societies Act of British Columbia. After considerable work by this sub-committee, and upon careful review by your NVPAC Executive, this new C&B has been accepted by a voting majority of NVPAC Executive for adoption by special resolution at the upcoming NVPAC Annual General Meeting (AGM) on Thursday, May 12, 2011 at 7:00pm in the main boardroom of the Leo Marshall Curriculum Centre.

Section 50 of our current C&B states "No part of these by-laws shall be repealed, amended, or enlarged except by special resolution proposed in writing thirty-one (31) days in advance and passed by a three quarters (3/4) majority of the voting members."

On April 11, 2011, a letter was emailed to all member PACs providing written notice of our intent to vote on a special resolution at the May 12, 2011 Annual General Meeting, the wording of which shall be:

"Be it resolved by special resolution that the Constitution and By-laws currently in effect be repealed; and be it further resolved by special resolution that the attached Constitution and By-laws attached hereto, Schedule "A", be approved and adopted."

Copies of both the current and the proposed new Constitution and By-laws were attached to this April 11th email. If anyone would like to receive copies of the current and/or the proposed Constitution and By-laws for review prior to the May 12th meeting, please email your request to chair@northvanpac.org.

As a registered society under the Societies Act of British Columbia, our membership is comprised of the North Vancouver Parent Advisory Councils. It is therefore very important that each and every PAC ensure that an authorized, designated PAC representative attend the May 12th AGM in order for this special resolution to be voted on. Without a 75% majority, this resolution cannot pass.

A number of PAC's have asked whether proxy voting is allowed, or who they can send to the May 12th AGM in order to vote on this special resolution. PAC's may send anyone who is a member of their school PAC (this doesn't have to be a PAC executive, as long as it's a parent or legal guardian of a student enrolled in their school). This person would be your PAC's "designate", so technically a proxy vote is not necessary, as long as your designate attends the AGM and votes in person. It is strongly recommended that PAC's provide this person with a written note of designation, signed by a PAC executive. Section 4a) of our current Constitution and By-laws states:

"All PAC's in school district #44 are voting members. One parent elected by each local Parent Advisory Council from every public school in the district to represent that school as a voting member of the Society and/or their designate."

If there are any questions or concerns, please do not hesitate to contact me at chair@northvanpac.org.

Thank you, and many thanks to the C&B Review Committee for all their hard work!

Mike McGraw

Chair,

North Vancouver Parent Advisory Council