Oct 2013 General Meeting Draft Meeting Minutes

NVPAC General Meeting Minutes

Wednesday, October 23, 2013

7:00 pm Mountainview Room, ESC, 2121 Lonsdale Avenue

Chair:  Jane Lagden Holborne (Sutherland)

NVPAC Attendance: Jane Lagden Holborne, Karen Nordquist, Debra Dennehy, David Whitehead, Joanna Woronchak, Debrah Johnstone, Alex Best, Mike Sexsmith, Amanda Nichol

Regrets:

Attendance: 27

(DPAC Reps & PAC Chairs): 20

Guests:  Superintendent John Lewis, Trustee Franci Stratton, Trustee Cyndi Gerlach

Schools Represented:  Argyle, Boundary, Braemar, Canyon Heights, Cove Cliff, Handsworth, Larson, Lynn Valley, Montroyal, Mountainside, Queensbury, Ross Road, Seycove, Seymour Heights, Sutherland, Upper Lynn

1.   Welcome & Introductions:  Jane Lagden Holborne called the meeting to order at 7:08pm

2.   Approval of Minutes: Birte Hunter - Seycove , Seconded by Phoebe MacMillan - Seymour heights, moved that the minutes of the May 2013 Annual General Meeting minutes be accepted as written.  All in favour; carried.

3.   Ratification of NVPAC Executive Members for 2013/14: Caroline Ramsey, Seconded by Birte Hunter, moved to approve the 2013/14 North Van PAC executive roles and responsibilities as presented below and on blog.northvanpac.org. All in favour, carried.

North Van PAC roles 2013/14

Chair: Jane Lagden-Holborne 

Vice-Chair: Karen Nordquist

Treasurer: Joanne Woronchak

Secretary: David Whitehead

Registrar: Debra Dennehy

Program Facilitator: Mike Sexsmith

Member at Large - Amanda Nichol

Member at Large - Deborah Johnstone

Member at Large - Alexandra Best

Member at Large - Outdoor School: Susanne Till

BCPAC Liason: Debra Dennehy

4.   Registrar/BCCPAC Matters – Debra Dennehy:

Reported 15 schools have provided NVPAC with up to date contact information with 17 still to come. Please send in your current information including DPAC reps, chair, vice and contact info and whether you are registered with BCCPAC.

9 PACs are currently registered with BCCPAC. Please pay your fees by Dec and NVPAC will reimburse. BCCPAC Fall leadership conference is Nov. 15-17 in Kelowna. Two parents have asked for NVPAC support to attend so far. More are welcome. Please contact our BCCPAC Liaison Debra Dennehy for more information registrar@northvanpac.org

5.   Financial Matters:  Joanna Woronchak and Mike Sexsmith:

Mike Sexsmith presented the 2012/13 financials and apparently owes someone $7.50. With a successful increase in our safety grant utilization, speaker grant utilization and more North Van PAC events we were able to spend our budget last year and reduce our surplus!

Joanna Woronchak presented our proposed 2013/14 Budget. Changes for the year include a budget to replace the NVPAC accounting system, $1000 allocated for attendees to the BCCPAC conferences, continued support for the Family of Schools and Parent Speaker grants, BCCPAC membership reimbursement and the need for a new policy regarding ongoing support for the Safety Grant.

2012/13 Final Balance

Motion to Accept the 2012/13 financial statements as presented: Amanda Nichol, Seconded by Deb Dennehy , all in favour, carried.

2013/14 North Van PAC Budget 

Motion to accept the 2013/14 North Van PAC budget as presented: Alexandra Best, Seconded by Karen Nordquist, all in favour, carried.

6.   NVPAC Spring 2013 Survey Report – David Whitehead:  

David Whitehead presented the results of the Spring 2013 North Van PAC parent survey. The final report will be available shortly.
Presentation

7.   Guest Speakers:  Superintendent John Lewis and Trustee Franci Stratton: Presented on District Priorities for 2013.

8.   Meeting adjourned at 9.18 pm.

Next Meeting:     November 27, 2013

7:00 pm

Education Services Centre,

2121 Lonsdale Avenue